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REGISTRATION OVERVIEW

FEES OVERVIEW

Crew can be an expensive sport due to the high equipment costs and frequent travel. Every effort is made to keep costs to a minimum. Regattas are not intended to be income producing; they are budgeted to just cover expenses. Therefore, once a fee has been set, we depend upon collecting that fee from all registered athletes.

 

The participation fees for UA Crew are assessed separately for the fall and spring seasons, and will vary from season to season based on regatta schedules and the number of participants. For each season UA Crew assesses one fee that includes registration/equipment fees, and non-select regatta fees.  The fee will be automatically charged to a credit card or deducted from a bank account in three monthly installments.

 

Registration/Equipment Fees: These fees are assessed to cover the season’s operating costs, including the cost of equipment and facilities maintenance and repair, equipment replacement, rental of boatyard space, coaches’ salaries, utilities, and insurance. The amount of each season’s Registration/Equipment Fees is determined by the dividing the total cost of all registration/equipment expenses by the number of participating rowers. Each athlete is assessed the same amount. A good estimate is approximately $1000/season +/- based on registration numbers. These fees may be eligible for assistance under UA Crew’s financial assistance program (see below).

 

Regatta Fees: These fees are assessed to cover regatta-specific costs for the season, including transportation, hotel, food, and regatta registration costs. The amount of each season’s Regatta Fees is determined by the dividing the total cost of all regatta expenses by the number of participating rowers. Each athlete is assessed the same amount. These fees are NOT eligible for assistance under UA Crew’s financial assistance program. A good estimate is approximately $1000/season +/- based on how many and the location of the regattas planned for the season. Note: If your athlete qualifies for a "select boats only" regatta, an additional fee will be required to participate in those regattas. (IE: The Head of the Charles in Boston, Spring Scholastic Nationals Meet, etc.).

 

*UAHS also assesses an athletic participation fee in the spring for all rowers participating in the spring regatta season. This fee is in addition to the Registration/Equipment Fees and the Regatta Fees. This fee is not eligible for assistance under UA Crew’s financial assistance program. However, if you have questions or concerns regarding this fee please contact the high school athletic department, which may be able to offer assistance.

 

If parents have questions or concerns around fee payments, parents are encouraged to contact the Treasurer (treasurer@uacrew.org) of UA Crew prior to the payment due date. 

 

If all financial obligations are not resolved by the end of the rowing season, athletes will not receive any awards or letters and/or will not be permitted to register for the following season until all past due amounts have been resolved.

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Financial Assistance

UA Crew, Inc. would like every student athlete interested to have the opportunity to compete as part of our nationally recognized team. To further that goal, UA Crew, Inc. has established a financial assistance program to help those families that might not be able to otherwise afford to be on the team.

 

The financial assistance program may be applied for in both the spring and fall seasons and may be available throughout an athlete's high school career. It is used to reduce the Registration/Equipment Fees paid by each athlete at the start each season. Families interested in requesting financial assistance should fill out a financial assistance application at the time of registration and forward it to our Treasurer at treasurer@uacrew.org. All financial assistance applications are reviewed by a committee consisting primarily of the Treasurer and President of UA Crew, Inc. and are kept confidential. It is this organization’s sincere hope that cost does not deter any athlete from participating in UA Crew.

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Refund Policy

UA Crew understands that there may be valid reasons for an athlete to leave the program. Parents and athletes should also understand that UA Crew makes financial commitments before the season has started for coaches, equipment, insurance, regattas, etc. Please review the following provisions before deciding to leave the program:

  • An athlete who leaves the program within 7 days of his/her team’s first day on the water shall receive a full refund of all Registration/Equipment Fees and Regatta Fees paid, less a $50 cancellation fee.

  • An athlete who leaves the program within 14 days of his/her team’s first day on the water shall receive a 50% refund of Registration/Equipment Fees and all unused Regatta Fees.

  • An athlete who is injured and unable to complete the season shall receive a pro-rata refund of all Registration/Equipment Fees and Regatta Fees. A physician’s note may be required. The rower’s “season” shall be defined as the period from their team’s first day on the water to the last day on the water.

  • UAHS athletic participation fees are non-refundable once the student athlete has begun the sport.

  • No refund of any fees will be made in the case of an athlete who is asked to leave the program for disciplinary reasons or for uninjured athletes who choose to leave the program after 14 days from his/her team’s first day on the water.

REGISTRATION OVERVIEW

3-Step Process

 

All 3 steps must be complete to finalize registration. See below descriptions/instructions for more details on each step if needed.

  1. Sign up on UAHS FinalForms (information provided by Spencer Smith/UAHS email)

  2. Sign up on Regatta Central using this link

  3. Make sure you have an active US Rowing membership using this link
    Note: all athletes must have completed a swim test prior to getting on the water. Contact safetychair@uacrew.org for more information or see the specific registration pages for more details.
     

UA Crew Fees

Please note that there are three components to UA Fees; Registration, Regatta and USRowing Membership Fees. The fees for Fall Season 2023 are outlined here:

 

  • $700.00   Registration Fees - due at time of Registration. Registration Deadline is August 26th

  • $25.00     USRowing Membership Fee - (Pay online using code ES3GZ - case sensitive) 

  • $TBD      Regatta Fees - this amount will be finalized once the total number of athletes are determined (after the close of Registration). This fee will be collected in October.

 

1) REGISTRATION FEES

Our registration fees cover the cost of equipment and facilities maintenance and repair, equipment replacement, rental of boatyard space, coaches’ salaries, utilities, and insurance. The amount of each season’s Registration Fees is determined by spreading the total cost of all registration/equipment expenses across all participating athletes. Each athlete is assessed the same amount. These fees may be eligible for assistance under UA Crew’s financial assistance program.

 

2) USROWING MEMBERSHIP

As part of the participation process, you will need to verify that your athlete has a valid USRowing Membership and signed waiver by logging in at  https://membership.usrowing.org/

NOTE: During this process, you will be prompted to provide our club code and it is ES3GZ. Although there are different membership levels, a “basic” membership level is fine which is $25 ($20 if you have auto-renew active, or renew within 30 days of the expiration of your current membership

 

3) REGATTA FEES

These fees are assessed to cover Regatta-specific costs for the season, including transportation, hotel, food, and regatta registration costs. The amount of each season’s Regatta Fees are determined by dividing the total cost of all Regatta expenses by the number of participating athletes. Each athlete is assessed the same amount. Unfortunately, the Regatta fees are NOT eligible for assistance under UA Crew’s financial assistance program.This fee will be due in October, we will provide additional information as soon as it is available.

For registration questions, email president@uacrew.org

To schedule a swim test, email our Safety Chair at safetychair@uacrew.org

 UA Crew’s Men’s Head Coach, Greg Harvie at coachharvie@uacrew.org  or 

UA Crew’s Women's Head Coach, Kristina Hallof at coachhallof@uacrew.org

 

Registration Checklist

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  1. Register athlete for Novice or Varsity on RegattaCentral (see below for explanation) under Teams/Groups:   https://www.regattacentral.com/clubs/?org_id=581                                                                                                                                                 

  2. Have a current membership and signed waiver with USRowing. (See below for instructions - Club code is ES3GZ) 
                                    

  3.  Athletes will receive an invite from TeamSnap (see below for explanation).  Athletes must mark regatta attendance and invite family members .                                                                                                                                                                                                                              

  4. Order required apparel and uniforms -emails will be sent when the Novice Uniform store is open.    Please contact clothingchair@uacrew.org for information on ordering.                                                                                                                                                                                                                             

  5. Sign up for required family volunteer commitment.                                                                                                                                              

  6. Register with FinalForms  through UAHS (Spring Season only)                                                                                                                                                                         

  7. Have a current physical on file with the Athletic Director at UAHS by the first regatta (Spring only)                                                                                                 

  8. Pay the $100 UAHS Athletic Participation Fee at Meet the Team via check  (Spring Season only)
     

  9. Take a swim test (new athletes). More information on individual registration pages.
     

Note:  All outstanding fees from prior seasons must be PAID IN FULL to participate.

Questions?  Contact treasurer@uacrew.org

 

Regatta Central Instructions

 

UA Crew uses RegattaCentral for registration of all seasons. RegattaCentral is a company that offers team, club, and regatta registration and management.  To sign your athlete up for an account, click here: https://www.regattacentral.com/signup .  Email addresses for UA Crew communications and rosters are exported from RegattaCentral.  Please be sure to have the athlete's correct email address on the account. 

 

USRowing Instructions

 

All UA Crew particpants must have a current USRowing basic membership.  Join or renew here.  UA Crew's club code is ES3GZ.

IF YOU ARE A NEW NOVICE OR YOUR MEMBERSHIP HAS EXPIRED:

  1. Go to https://membership.usrowing.org/ 

  2. Select ‘Join’ on the left side under "Individuals"

    1. If you remember your login information, then click on "Members" under "Individuals" and log in as normal to go through the renewal process.

  3. Fill in athlete information 

  4. Search for Upper Arlington, and put in this Club Code: ES3GZ

  5. Select ‘Search’ 

  6. Select your Membership Type (at minimum you just need the Basic Membership) 

  7. Complete Athlete Profile 

  8. Complete waiver with your parent or guardian

  9. Submit payment to complete registration 

  10. You should receive email confirmation—please take note of your USRowing #. You will use that number to access your USRowing membership profile

 

IF YOU ONLY NEED TO SIGN YOUR WAIVER:

  1. Go to https://membership.usrowing.org/individual/expressLogin?action=waiver

  2. Click on the "Email" tab and enter the email address associated with your account and your birth-date.

  3. You will receive an email with a direct link to the waiver. Please review it with your parent or guardian. 

IF THE ABOVE PROCESS DID NOT WORK:

  1. Go to https://membership.usrowing.org/individual/login?action=waiver and log-in with your USRowing Member number and password. 

  2. If you do not know this information, then click the "Forgot my Member Number" or "Set/Reset Password" links. 

  3. Once you have accessed your account, click on the "Waiver" button on the sidebar, and review it with your parent or guardian.

 

FinalForms Registration and Sports Physical Requirement

All UA Crew athletes must have a current  FinalForms registration and are required to have an up-to-date physical on file with UAHS prior to participation in the spring season.  Physicals are to be turned in to the Athletic Office or to the Athletic Trainer at UAHS.

Please visit FinalForms to update or begin registration and find the UAHS required athletic forms.  

For instructions about how to create an 8to18 account, click here. 

FinalForms requires parents and athletes to watch the Lindsay's Law video.  Please note that this works best from a computer and the complete video must be watched before the confirmation box will appear.

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Lindsay's Law Requirements

What is Sudden Cardiac Arrest?

A Sudden Cardiac Arrest (SCA) occurs when the heart suddenly and unexpectedly stops beating, cutting off blood flow to the brain and other vital organs.  Sudden cardiac arrest is fatal if not treated immediately, most often by a defibrillator.

Who is Lindsay?

Senate Bill 252 is named for national heart health advocate and former Miss Ohio Lindsay Davis who suffers from a heart condition and has since dedicated her career to raising awareness of this potentially fatal condition.

"Sudden cardiac arrest is the number one killer of student athletes," said Davis. "At any moment I could have died because coaches and teachers had no idea this was even a possibility for someone who looked as healthy as I did at that age."

UA Crew members and parents/guardians:

  • Required video via FinalForms

  • Required SCA Waiver (included in registration on Regatta Central)

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